Description

Founded in 1936, the National Wildlife Federation has grown into America’s largest and most trusted grassroots conservation organization with 52 state and territorial affiliates and more than seven million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.

The Senior Operations Coordinator is part of NWF’s Program Operations team and handles administrative tasks for the various Program and Advocacy teams, as well as office-based duties based in Annapolis, MD or Denver, CO. The Senior Operations Coordinator provides day-to-day support, assisting the operations managers with financial/administrative procedures, technology systems oversight and management, internal communications for the team, and inspiring a team environment and culture that advances NWF core values and commitment to diversity, equity, inclusion, and justice. The successful candidate will be a self-starter who cares about detail, is motivated to organize and create structure, and embodies NWF values (below).

The position is matrixed, cutting across all Program Operations teams, reporting directly to one Senior Director of Program Operations but and working collaboratively with the Program Ops leadership team and several operations managers. This position will also work closely with other support departments of the organization including (but not limited to) Finance, Philanthropy, Legal, Human Resources, and Accounts Payable.

Key Responsibilities

• Act as the right hand to Operations Managers and serve as the go-to person on the assigned program team to assist with questions regarding logistics, contract and procurement compliance, expense reimbursements and other operational tasks.
• Coordinate administrative processes and tasks (e.g., contracts, grant agreements, reports, financials) by preparing checklists, securing appropriate approvals, monitoring financials and managing tasks to deadlines.
• Review documents and reports for accuracy and to ensure compliance with funder requirements and internal policy.
• Assure payments to vendors, process gifts from funders, and manage staff expenses.
• Work with the appropriate internal teams to meet workplace needs, e.g., office supplies, software requests, equipment, etc.
• Provide operational support as needed, including coordinating logistics for meetings, organizing and developing support materials (e.g., agendas, presentations, and background information), managing room reservations, producing meeting notes and actions items, drafting communications, and maintaining electronic files
• Work with IT Department to maintain office and staff technology and infrastructure. 
• Take primary responsibility for the maintenance and atmosphere of the assigned physical office space, inclusive of administrative supplies and equipment. 
• Support hiring, onboarding, professional development, and retention processes, ensuring equity is at the forefront.
• Work independently to track, complete, and follow up on assigned tasks. Proactively seek work and ways to contribute to the team, brainstorming with team members to solve problems and find solutions to administrative issues.

Qualifications

• Bachelor’s degree or equivalent years of experience in a relevant field (e.g., business administration, finance, etc.) plus two additional years of experience coordinating operations
• Strong interpersonal and communication skills, both verbal and written
• Ability to manage multiple tasks at once to meet deadlines, working both in a team environment and independently
• Able to exercise independent judgment after the initial onboarding period
• Strong organizational skills and attention to detail
• working knowledge of Microsoft Excel and other Microsoft Office Suite applications
• Ability to contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation.

NWF Values

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.  Your competencies should include:

• Being motivated by values of equity and responsibility to those most marginalized
• Consistently bringing a high level of empathy and social skills to work and interpersonal interactions
• Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement
• Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them
• Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work
• Passion for and commitment to NWF’s mission

Travel Requirements

Approximately 2-3 times per year; 2-4 nights per trip.

Location and Work Mode

The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee is expected to work fully either from Annapolis, MD or Denver, CO. A hybrid work-mode will be considered for the ideal candidate, in alignment with supervisor and further addressed in the staff member’s work agreement.

Compensation and Benefits

The salary range for this position is $55,000-$62,000, commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers!  We value work-life balance and a family-friendly atmosphere with flexible scheduling.  We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting.  We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental, emotional, and physical health: 

• Paid time off: Vacation that starts off at three weeks accrual based on a full-time schedule, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 11 holidays
• We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance

In addition to your salary, we offer the following supports to your personal finances:

• Retirement plan with immediate match and vesting
• Annual year end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management

Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.

Application:

Applications will be reviewed on a rolling basis.  Candidates should submit a cover letter and resume. NWF is an equal opportunity employer, and all qualified applicants will receive consideration for employment with regard to any classes or characteristics protected by law.

For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers 

We recognize that people come with a wealth of knowledge and talent beyond just the technical requirements of a job. Your experience, which may include paid and unpaid work, including volunteer work, helps build the competencies and knowledge that translates to our openings. Whether you’re new to the field, returning to work after a gap in your employment, or are taking the next step in your career path, if you believe you could excel in this role we encourage you to apply! Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S.

Please let us know if you require accommodations during the application or interview process by reaching us at [email protected]  or 703-438-6244.

If selected for this position, a background check will be conducted.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Description

Founded in 1936, the National Wildlife Federation has grown into America’s largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.

To support our mission, we are seeking a Manager, Core Mission Support Systems to join our Data and Technology department in Reston, Virginia. The position reports to the Director of Online Operations and Projects.

The Manager, Core Mission Support Systems will manage a portfolio of systems that support NWF’s Core Mission Support functions – including, Legal, Governance, People, Program Operations, and Finance. They will be responsible for analyzing business processes and goals, assessing platforms and technologies, conducting system fit and gap analyses, and implementing functionality that improves productivity and streamlines operations. The Manager will work in partnership with key staff in other departments (“super users”) for each system to ensure optimal use of platforms. They will work with relevant stakeholders to drive change and ensure smooth transitions to new processes.

Principle Duties (major areas of responsibility):

• Manage a portfolio of SaaS systems that support Core Mission Support (CMS) functions such as: Governance, Legal, People, Program Operations, and Finance. Have a solid understanding of business process conducted within each platform. Manage system access and user permissions, identity management, security controls, and advanced system configuration.
  • Current systems in the portfolio are: Agiloft (Legal – contracts), Airtable (various custom workflows for CMS teams), Board Effect (Governance – board communications), OnSolve (emergency notifications), DocuSign.
  • Implementing new HRIS and ERP systems in 2026-2028.
• Conduct Business Process Reengineering in partnership with super users. Analyze how tasks are performed, identify gaps or bottlenecks and propose solutions (technical, process, training) to improve efficiency. Translate business requirements into technical needs. Serve as the liaison between users and technical staff or platform vendor contacts.
• Serve as key member of project teams for larger scale projects to implement new platforms, new functionality, or redesign current processes.
• Create requirements documents and training materials. Design and lead testing for new platforms or functionality. Create and execute testing scripts as needed.
• Serve as SME for integrations between platforms in the portfolio and other systems. Maintain documentation on what data is integrated, frequency, etc. Work with technical staff as need to create or update integrations.
• Help troubleshoot issues for platform users. Regularly connect with users to ensure things are running smoothly for them and to surface any issues or improvements.
• Conduct regular data integrity checks to identify and resolve any data issues.
• Serve as main point of contact for platform vendors. Have familiarity with the contract terms for NWF’s use of the platforms, as well as having a sense of overall health and direction of the vendor. Surface any concerns or possibilities related to the platforms or vendors.
• Monitor vendor’s roadmap and determine how rollouts will impact users. Communicate about any changes or system downtime. Work with users to adopt new functionality. Create and execute testing plans for new functionality.
• Act as key coordinator during system incidents, such as a system outage or cybersecurity action. Serve as part of the incident response team as needed.
• Manage the Core Mission Support System Specialist

Qualifications:

• 3 – 5 years demonstrated experience in the disciplines of business or systems analysis and digital transformation/business process reengineering.
• 3 – 5 years demonstrated experience managing platforms and serving as the main point of contact for users and liaising with technical staff and vendors.
• Superior interpersonal, writing, and communication skills.
• Ability to work independently and serve as an integral part of multiple teams.
• Aptitude for learning new technology and platforms.
• Experience developing user requirements, documentation and process analyses.
• Ability to facilitate groups and individuals.
• Ability to prioritize multiple competing projects and tasks.
• Ability to be flexible and agile in an environment of change.
• High level of emotional intelligence and functional acumen.
• Experience with management

Applicants are invited to learn more about National Wildlife Federation’s required equity competencies at https://www.nwf.org/About-Us/Careers.

Travel Requirements: 

3 – 5 times per year.

Location and Work Mode: 

This position will be based in Reston, Virginia. The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee may work in office, hybrid, or remotely – to be decided jointly with their supervisor in the final stages of the interview process. For more information on Work Modes, please review the benefits section of our careers page: https://www.nwf.org/About-Us/Careers 

Physical Requirements:

Cognitive & Intellectual Requirements

• Ability to understand, analyze, and apply complex information, policies, and concepts
• Ability to exercise sound judgment, problem-solve, and make decisions in situations involving ambiguity or competing priorities
• Ability to maintain focus and sustained attention and manage multiple tasks or work-streams
• Ability to listen, interpret, and respond appropriately in discussions with colleagues, leadership, and external stakeholders
• Physical Requirements
• Ability to remain in a stationary position for extended periods of time while working at a computer or attending meetings
• Ability to operate standard office equipment, including computers, keyboards, monitors, telephones, and video conferencing tools
• Ability to communicate and exchange information in person, via telephone, and through electronic or virtual platforms
• Ability to read, review, and produce written and electronic documents, including prolonged use of computer screens
• Ability to move within an office or remote work environment to access files, meetings, or equipment as needed

Work Environment

• Work is performed primarily in an office or remote environment
• Role may involve extended screen time and participation in virtual meetings

Compensation and Benefits:

The salary range for this position is $75,000 – $85,000, commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers!  We value work-life balance and a family-friendly atmosphere with flexible scheduling.  We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting.  We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental, emotional, and physical health: 

• Paid time off: Vacation that starts off at three weeks accrual based on a full-time schedule, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 11 holidays
• We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance

In addition to your salary, we offer the following supports to your personal finances:

• Retirement plan with immediate match and vesting
• Annual year end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management

Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.

Application:

Applications will be reviewed on a rolling basis.  Candidates should submit a cover letter and resume. NWF is an equal opportunity employer, and all qualified applicants will receive consideration for employment with regard to any classes or characteristics protected by law.

For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers 

We recognize that people come with a wealth of knowledge and talent beyond just the technical requirements of a job. Your experience, which may include paid and unpaid work, including volunteer work, helps build the competencies and knowledge that translates to our openings. Whether you’re new to the field, returning to work after a gap in your employment, or are taking the next step in your career path, if you believe you could excel in this role we encourage you to apply! Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S.

Please let us know if you require accommodations during the application or interview process by reaching us at [email protected]  or 703-438-6244.

If selected for this position, a background check will be conducted.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Details

Description

Statement of General Purpose:

The Compliance Specialist is a member of the Restricted Revenue team in the Finance department and will serve as a main contact for our U.S. Government (USG) funded restricted revenue and grant award compliance for their assigned Program portfolio. The position is responsible for effectively providing federal compliance, federal grants financial management, subrecipient monitoring and screening, support for federal grants proposals, grants management training, grants financial analysis, and communication for National Wildlife Federation (NWF) grants through a collaborative effort with the Philanthropy department, Conservation and Education programs, Office of General Council, Finance and other internal staff throughout the organization. Program assignments and terms may vary depending on priorities.

Principal Duties (major areas of responsibility):

Monitor Subrecipients compliance and provide screening for all Federal Grants:

Responsible for screening all NWF’s subrecipients that are included in the federal proposals or currently engaged with current federal grants. Provide review for subrecipient risk assessments, debarment check and monitoring plans before the execution of the subawards. Responsible for providing annual risk assessments, overseeing subrecipient financial compliance, monitoring and training. Responsible for submitting FFATA reports on sam.gov.  Review and approve monthly or quarterly subrecipient invoices for accuracy and compliance. Review, analyze and support the subrecipient’s periodic financial reports and expenditure forecasts. Provide training if needed for all related subgrantees for proper management of USG funds.

Manage and track assigned USG grants within the assigned Program portfolio, which includes:

Responsible for financial management issues for assigned USG funded grant awards. Responsible for providing ongoing financial compliance related guidance and training for staff. Monitors all revenue and expenses, including reviewing allowable costs, related to federally funded grant programs. During the annual budgeting process, manages the restricted revenue portion of the new budget by communicating with Philanthropy, Finance and program managers to accurately reflect known and anticipated restricted revenue sources.

Monitors appropriate financial and reporting systems, such as Infor Cloud Suite Financials, iBudget (a web-based budget and reporting system) and Airtable, to ensure accurate and up-to-date information. Serve as point person to review, code, and track grant revenue and monitor such expenses for programs. Manages year-end process of recording and reconciling revenue with program staff and Finance. Coordinate with the Senior Director of Finance and other team members to ensure year-end journal entries are prepared accurately and timely.

Ensure accurate and timely reporting to donors and analysis for Program portfolio and management:

In coordination with program directors, Philanthropy, and Finance, produce and submit financial reports for USG-funded projects to minimize organizational risk and ensure financial compliance. Ensure that reporting adheres to 2 CFR 200 Uniform Guidance and other funder requirements both in content and deadlines as well as that it matches financial information tracked in various systems within NWF.

Communications:

Serve as the point person for assigned NWF Program area interactions and communications about restricted revenue. Serve as liaison between Conservation and Education programs, Philanthropy, and Finance in addition to any other departments regarding tracking, compliance, and information flow related to USG grant funded programs. Recognizes informational needs for each department at various stages in the grants process (from budget creation to report submittal). Serve as a liaison between partners and subgrantees to insure the proper spending of the USG grants.

Other duties as assigned:

Review and maintain a variety of NWF policies and procedures to ensure accuracy, consistency, and compliance with Federal regulations. Produce journal entries as needed for restricted revenue. Assist the Senior Director of Finance with preparation of annual Single Audit schedules. Occasional work on special projects.

Minimum Experience:

 B.S. or B.A. in Accounting or Finance or equivalent experience. Minimum five years of experience in financial management of USG funded grants, subrecipients monitoring and financial nonprofit experience, preferably in Finance or Philanthropy related to grant operations and compliance, with some overlap in program work. Experience with environmental education, conservation issues, Infor CloudSuite Financials or other financial software a plus.

Minimum Skills:

• Prior experience with federal subrecipient monitoring
• Demonstrated experience working on federal grants, working knowledge of Uniform Guidance, 2CFR 200.
• Demonstrable skill in creating and tracking budgets and expenses for grants and organizational projections;
• Ability to collaborate with diverse groups of people around a purpose, and can also work well independently;
• Knowledge of nonprofit financial reporting and strong financial analysis and presentation abilities;
• Understanding of donor/nonprofit relationships;
• Strong verbal and written communication and customer service skills in English;
• Ability to communicate financial concepts to non-financial professionals;
• Attention to detail, strong organizational skills and ability to work with a high degree of accuracy;
• Must consistently meet deadlines;
• Proficiency in Microsoft Office Suite, advanced Excel capabilities and knowledge of databases, preferably Airtable and Essbase or willingness to learn.

The employee’s actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.

NWF Values:

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.  Your competencies should include:

• Being motivated by values of equity and responsibility to those most marginalized.
• Consistently bringing a high level of empathy and social skills to work and interpersonal interactions.
• Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement.
• Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them;
• Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
• Passion for and commitment to NWF’s mission.

Travel Requirements:

The position is remote online or hybrid in Reston, VA. and minimal travel to local subrecipient sites as needed.

Compensation and Benefits:

The salary range for this position is $75,000 – $85,000, commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers!  We value work-life balance and a family-friendly atmosphere with flexible scheduling.  We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting.  We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental, emotional, and physical health: 

• Paid time off: Vacation that starts off at three weeks accrual based on a full-time schedule, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 11 holidays
• We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance

In addition to your salary, we offer the following supports to your personal finances:

• Retirement plan with immediate match and vesting
• Annual year end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management

Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.

Application:

Applications will be reviewed on a rolling basis.  Candidates should submit a cover letter and resume. NWF is an equal opportunity employer, and all qualified applicants will receive consideration for employment with regard to any classes or characteristics protected by law.

For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers 

We recognize that people come with a wealth of knowledge and talent beyond just the technical requirements of a job. Your experience, which may include paid and unpaid work, including volunteer work, helps build the competencies and knowledge that translates to our openings. Whether you’re new to the field, returning to work after a gap in your employment, or are taking the next step in your career path, if you believe you could excel in this role we encourage you to apply! Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S.

Please let us know if you require accommodations during the application or interview process by reaching us at [email protected]  or 703-438-6244.

If selected for this position, a background check will be conducted.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Civic Nation seeks a Digital Coordinator to execute components of Civic Nation’s digital strategy and programs with a focus on email and social media. This position is for a digital native who is looking for a way to use their skills to make real change. The ideal candidate has a passion for content development, writing, and short-form video, and has spent hours drafting that perfect Instagram caption and sending TikToks to their friends. A successful candidate will be a self-starter, have a positive and professional attitude, strong attention to detail, and the ability to multitask. This role reports to the Digital Manager on the Communications Hub. This person will primarily focus on two of Civic Nation’s initiatives: It’s On Us and the Change Collective, while providing support to Civic Nation, other initiatives, and campaigns as needed. 

ABOUT COMMUNICATIONS

The Communications Team is focused on telling the story of Civic Nation’s work. Through creative messaging, digital activations, media relations, and more, the Communications Team amplifies the work of all Civic Nation initiatives and campaigns. 

ABOUT CIVIC NATION

Civic Nation is an impact hub for the ideas, leaders, and initiatives that strengthen civic culture, civic power, and civic participation. We shift culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders, and influencers to tackle our nation’s most pressing social challenges. Five initiatives are a part of Civic Nation: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, We The Action, and When We All Vote.

YOUR IMPACT

• Provide content development and execution support for email, social media, and short-form video programs.
• Create, edit, and publish engaging posts, graphics, stories, and reels across social media platforms.
• Write, build, and send marketing emails for It’s On Us and the Change Collective.
• Film, edit, and write scripts for short-form videos (TikToks, Reels, and YouTube Shorts) that engage our target audiences.
• Produce well-informed content that meets overall program goals. 
• Track social and email engagement and execute community management across platforms.
• Closely monitor industry trends in digital engagement and culture to develop content ideas that are fresh and relevant.
• Identify new opportunities for reach, growth, engagement, and thought leadership.
• Track social media and email analytics.
• Collaborate and support the creation of social media and email calendars. 
• Create social media graphics in Canva.
• Closely edit social media and email content for quality assurance. 
• Conduct research to inform social media and email content around key topics. 
• Assist with administrative tasks for the department team.
• Other reasonable and relevant duties as assigned.

YOUR EXPERIENCE

• 1+ years of experience in digital marketing that includes writing and editing emails and social media content for an organization or political campaign (including internships). 
• Experience managing social platforms, including Instagram, TikTok, YouTube, LinkedIn, Facebook, and X (formerly Twitter), and/or working with tools such as Asana, HubSpot, Slack, and Sprout Social.
• Demonstrated research experience, with an understanding of how to source credible information, fact-check, and summarize research concisely.
• Experience recording and/or editing short-form video content is a plus.
• Experience growing and maintaining an online community is a plus.
• Experience with Canva, Adobe Suite, Figma, Frame.io, and Photoshop is a plus.

YOUR COMPETENCIES

• A strong commitment to Civic Nation’s mission and interest in civic engagement, campus sexual assault prevention, and leadership development.
• Excellent analytical, writing, copy-editing, and oral communication skills.
• Outstanding attention to detail. 
• Understanding of the current digital media landscape, including social media trends and culture.
• Ability to execute projects and tasks as directed.
• Strong teamwork, critical thinking, multi-tasking, and problem-solving skills.
• Ability to take initiative when you see gaps, share creative ideas, and work independently in a team environment.
• Adaptable and organized. Demonstrated ability to manage multiple priorities at any given time while consistently meeting goals.
• Interest in current social media and pop culture trends.
• Trustworthy and reliable.
• Strong time management skills.
• Ability to exercise discretion and maintain confidentiality.
• A strong ability to listen and collaborate with employees at all levels of the organization and across diverse backgrounds.

SALARY & BENEFITS

The Washington, DC-based salary range for this position is $61,000 – $63,000 (will be adjusted for cost of labor for the incumbent’s work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.

PROCESS TIMELINE

Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):  

• June 24–25: First-Round Interviews
• June 26–30: Writing Assignment
• July 7–9: Final Interviews
• July 14: Hiring Decision announced

All candidates will be notified via email of the status of their application on or before the completion of the search.

TO APPLY

To apply, submit a cover letter and resume below. The cover letter, addressed to Janelle Sosa, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until June 12, 2026. 

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Driven by our values, Civic Nation aims to recruit candidates representative of the communities and populations we serve. Towards that goal, we know that a diverse workforce allows us to see issues facing our democracy in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.

Position Background:

The Chesapeake Bay Trust, a non-profit grantmaking organization, seeks an Office Manager for our Annapolis, MD, location to lead daily administrative and building operations.  This role reports to the Administration Manager but provides support to all departments.  This is a full-time, salaried position (40 hours per week) and requires in office presence five days a week during core business hours (but exact hours can be somewhat flexible).

Established in 1985, the Chesapeake Bay Trust uses grantmaking as a method to promote community-based participation in the restoration and protection of the natural resources of Maryland and the Chesapeake Bay region.  In the past fifteen years, the Trust has doubled its grant-making five times through new revenue from a wide range of partners, with current annual grant-making of approximately $25 million.  The Trust currently allocates these grant funds through 350-400 awards per year to entities who apply through open, competitive calls for proposals as well as programs such as the Chesapeake Conservation and Climate Corps.

This person will be a key member of a high-energy, collaborative, 45 person staff who work diligently to advance the Trust’s mission and consider the Trust’s core values of grantee focus, accountability and transparency, inclusiveness, collaboration, and innovation.    A successful person in this role will be able to independently identify what is needed to keep the Trust running and take initiative to problem solve and advance the Trust in serving its mission. This person should have strong executive presence but also not be afraid to roll up his/her/their sleeves. 

The position will require work in four core areas: full staff support (~20% of time), managing the office and building in the beautiful community of Eastport, Annapolis (~30% of time), and support for the administration team, including liaising proactively and reactively (troubleshooting) with our IT vendor (~35% of time), and supporting events and meetings (~15% of time).

Specific Responsibilities:

Full Staff Support:

• Coordinate logistics for and lead biweekly all-hands Trust staff meetings;
• Develop and implement all-hands Trust staff activities, such as retreats, team building exercises, and celebrations;
• Lead Organizational Culture Committee to ensure the Trust’s values permeate the day-to-day work experience, making work more meaningful, fostering a sense of belonging, and increasing staff fulfillment and productivity;
• Support staff training events as needed (other than onboarding, see below)
• Process professional development registrations and travel arrangements, as needed;

Office/Building Support:

• Manage building and property to ensure that the campus and its facilities are properly organized, supplied, maintained, and otherwise running smoothly. Activities that may be required include arranging for plumbers, electricians, or other contractors to resolve unpredicted issues; developing systems for keeping common areas clean and organized (paper in the copier, supplies in the restrooms; kitchen area presentable in the event of donor pop-in visits); coordinating with landscaper maintenance tasks. This set of tasks will require balancing efficiency with our value of fiscal responsibility.  Some tasks will require external contractors/service professionals.  Others will be able to be accomplished by the person in this position without incurring the expense of external assistance. 
• Ensure office is presentable for donors and other visitors at all times;
• Maintain and purchase inventory of all office supplies;
• Manage third party vendor contracts for work to support building operations, including scheduling and anticipating preventative maintenance, providing oversight and direction to such vendors, receiving and approving all office-related vendor bills and submitting to Finance for payment;
• Maintain office equipment including printer/copier/scanner service, postage machine, water cooler, telephone system in conjunction with vendors, as needed;
• Reconcile and code corporate credit card used for office expenses;
• Provide support for organizational calendars used for various purposes such as conference room and virtual meeting reservations;

Administration Support:

• Open, process and distribute mail on a daily basis;
• Lead, under managed IT vendor guidance, both routine and troubleshooting tasks that require on-site presence such as back-up drive management and restarting machines/servers;
• Manage staff onboarding/offboarding including leading the Trust orientation, purchase/disposal of computers, telephones, and other technology equipment and assigning/reassigning computer and telephone equipment to staff and common areas, coordinating setup or termination of Office 365 accounts, setup or termination of other software required for staff;
• Maintain inventory of computer and telephone equipment and ensure sufficient level of spare equipment is maintained to ensure continuity;
• Provide oversight and direction to third party vendors that support building technology.

Events/Meeting Support:

• Manage logistics for all onsite meetings or events including tracking attendance, greeting guests, setting up/breaking down, catering, and coordinating other rentals and services (will require occasional evening work);
• Support Development and Communication team on the Trust’s speaker series including researching and proposing event topics, conducting outreach to potential speakers, support on program development, and coordinating with selected speakers leading up to each event.
• Coordinate building tours with appropriate staff;
• Ensure conference room, audio, video, phone, etc. are all set up and working properly and perform weekly readiness check;
• Assist with offsite events, as needed, such as Treasure the Chesapeake annual fundraiser and annual Legislative Meeting;
• Facilitate quarterly Board of Trustees meetings including setup and breakdown of conference room and post-meeting reception and printing of meeting materials;
• Assist with planning and coordination of annual Board retreat, as needed

Qualifications and Skills:

• High degree of proficiency in the Microsoft Office suite of programs (especially Outlook, Word and Excel) and other office applications such as Zoom, MS Teams, and Adobe;
• Ability to tackle multiple tasks in a timely and effective manner;
• Ability and willingness to be responsive to unexpected tasks that can be immediate in nature, requiring prioritization skills;
• Excellent organizational skills and attention to detail. The right candidate must be exceptionally thorough and detail-oriented;
• Ability to plan and manage small projects;
• Ability to anticipate issues and problem-solve independently;
• Professional written and verbal communication skills;
• Ability to work both independently and in team settings in an office environment;
• Personal vehicle or access to a vehicle/transportation and valid driver’s license to support office operations or events, as needed.

Salary and Benefits: $55,000-$67,000 

Benefits include: 

• Health Insurance with choice of medical plan and prescription, dental, vision, and life and disability insurance options, along with flexible spending accounts
• 401K retirement savings program with match
• Starting at 10 accrued vacation days, 7 accrued sick days, and 4 personal days annually
• Compensatory time available for overtime hours worked
• Eleven paid holidays per year 
• Individual Professional Development fund

A successful candidate with less experience in some of the responsibilities listed above will be offered a starting salary at the lower end of this range. A successful candidate with more experience in the responsibilities listed above will be considered at a higher starting salary.

Application Instructions and Deadline:                                

The position will remain open until filled.  Please submit your resume and cover letter.  In your cover letter, please address your ability, based on your skills and experience, to accomplish the specific duties of the position as outlined above. Your cover letter is the most important piece of your application. We recognize that the skills needed in this position may be gained from a variety of personal, education, employment, and volunteer experiences. Please do not simply list your previous experience. Your cover letter should describe what makes you a strong match specifically for this position, and why this position is a match for you.

The Chesapeake Bay Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status in accordance with applicable federal, state and local laws.  Our values guide us to create a workplace where everyone is respected and valued. The Trust strives to recruit, retain, and promote employees that reflect the communities we engage in our work Applicants must have a residential address in Maryland, Pennsylvania, Virginia, West Virginia, or Washington D.C and must be currently authorized to work in the United States on a full-time basis. The Trust does not participate in programs that require sponsorship for work visas.

Our accessibility statement is available on our website at Accessibility Statement – Chesapeake Bay Trust

Founded in 2015, Indigenous Climate Action (ICA) is an Indigenous-led, values-driven organization operating at the intersection of Indigenous sovereignty and climate justice. ICA is governed by a National Steering Committee and the Board of Directors, which is composed of diverse Indigenous leaders. The organization is respected globally for its unwavering commitment to Indigenous self-determination, decolonial
governance, and climate justice rooted in relationality. 

ICA is seeking a visionary, values-driven, and relationally attuned Executive Director to lead this powerful organization through its next chapter of growth and transformation. This is a rare opportunity to steward one of the most vital Indigenous climate justice organizations on Turtle Island.

View Details

How to apply
Please share a cover letter and resume to [email protected] with the organization and position title in the subject line.

Roanoke, VA, US

7 days agoRequisition ID: 1280Apply

Salary Range:$63,000.00 To $67,000.00 Annually

Organizational Mission:
 

The Appalachian Trail Conservancy’s mission is to protect, manage, and advocate for the Appalachian National Scenic Trail.

Position Summary

The Helene Recovery Project Manager reports to the Senior Trail Operations Manager and leads recovery and restoration efforts along the Appalachian Trail from Rockfish Gap, Virginia, to the Trail’s southern terminus in Georgia.

Working collaboratively with the Appalachian Trail Conservancy’s (ATC) regional staff, twelve A.T. Maintaining Clubs, the National Park Service, and the USDA Forest Service, the Project Manager ensures coordinated recovery of Trail facilities and infrastructure. The goal is to restore safe, sustainable, and resilient Trail conditions while mitigating future damage from severe weather events.

Recovery work will encompass a broad range of facility asset types, including habitat restoration, non-native invasive species control, trail treadway, parking areas, overnight sites, bridges, and privies.

The Helene Recovery Project Manager supports ATC’s cross-regional coordination of Hurricane Helene recovery efforts across both the Virginia Regional Office (VARO) and the Southern Regional Office (SORO). This role plays a key part in ensuring timely, efficient, and high-quality completion of all recovery projects.

Essential Duties and Responsibilities

• Collaborate with the ATC Hurricane Helene Recovery Project Team to assess conditions, define project scopes, prioritize initiatives, and develop implementation strategies. 
• Adapt and apply tools, frameworks, and methodologies from other ATC regions to support Hurricane Helene recovery efforts. 
• Coordinate project execution to meet defined goals and timelines across multiple funding sources, ensuring clear expectations, communication, and accountability. 
• Develop and maintain a legal compliance tracking process for projects funded through Hurricane Helene recovery sources. 
• Lead staff training and ensure consistent project management practices for Helene-related projects, including data collection, quality control, data management, analysis, prioritization, and reporting. 
• Develop and manage project budgets throughout the lifecycle, including cost estimation, budget requests, implementation, and final reporting. 
• Support contract negotiation and management for Hurricane Helene recovery projects, as assigned. 
• Ensure staff receive appropriate training in databases, project management systems, and recordkeeping requirements. 
• Serve as the primary point of contact for internal and external partners on assigned projects. 
• Plan and facilitate regular ATC Hurricane Helene Recovery Project Team meetings, including agenda development, action tracking, and follow-up. 
• Develop and manage project timelines and ensure accountability for milestones and deliverables. 
• Educate partners, staff, and the public on Hurricane Helene-related programs and recovery projects.

Qualifications

• Bachelor’s degree preferred, with 2–5 years of relevant experience in project or program management (or an equivalent combination of education and experience).
• Demonstrated experience managing budgets and funding sources, with a strong record of fiscal accountability, compliance, and risk management.
• Proven people leadership skills, including experience supervising, mentoring, and supporting a multidisciplinary team.
• Strong written and verbal communication skills, with the ability to collaborate effectively across diverse partner groups, including volunteers and state and federal land management agencies.
• Highly effective facilitator with experience engaging diverse stakeholders, navigating complex conversations, resolving conflict, and building collaborative partnerships.
• Self-directed and adaptable professional with the ability to organize, track, analyze, and report on multiple projects in a fast‑paced, evolving environment.
• Knowledge of or experience with the Appalachian Trail, trail organizations, volunteers, hikers, conservation, natural resource management, or public land management strongly preferred.
• Proficiency with Microsoft 365 and project management tools, with the ability to quickly learn and adapt to new systems and technologies.
• Strategic and analytical thinker with experience contributing to or leading multi‑year planning, implementation, and continuous improvement efforts.

Physical Demands and Work Environment

• Ability to work a flexible schedule, including occasional evenings, weekends, and extended hours during peak periods or special events.
• Willingness to travel as needed for meetings, trainings, and field-based activities.
• Ability to perform work in both remote and shared office environments, with extended periods of computer and phone use.
• Ability to communicate effectively across multiple platforms, including phone, video, email, and in-person interactions.
• Ability to perform field work in remote or backcountry settings, including rugged terrain and varying weather conditions, with potential exposure to wildlife and environmental elements.
• Ability to lift, carry, push, or move light to moderate weight as needed.
• Reliable transportation required for work-related travel; mileage reimbursement provided in accordance with organizational policy.
• Combination of remote and/or shared office environments.

Additional Details:

• Location: Hybrid Role – Requiring two in‑office days per week at the ATC regional office location in Roanoke, VA.
• Term Length: Four years
• Annual Salary Range: ($63k – $67k)
• Health, dental, and vision insurance available.
• Company paid long-term disability and life insurance provided.
• 403(b) Retirement Plan with up to 7% match after 1 year of service. 

ATC Equal Employment Opportunity Statement 

ATC encourages collaboration, flexibility, and fairness with all employees and volunteers to enable participation and contributions to their fullest potential.

We are committed to being an inclusive organization and recognize that a broad range of perspectives, experiences, and backgrounds contributes to an effective and successful organizational culture and mission.

ATC prohibits discrimination in employment on the basis of race, color, religion, sex (including pregnancy, gender identity and/or expression), national origin, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, political affiliation, union membership, or any other status protected by the laws and regulations in the locations where we operate.

Organizational Background: The Western Pennsylvania Conservancy has been dedicated to protecting and restoring the region’s exceptional natural places since 1932. As a member-based nonprofit organization, we work in cities and towns across Western Pennsylvania and rely on the help of thousands of members, partners and volunteers. We are making a difference in our region’s water, land and life. We do this work for the benefit of wildlife and people who call Western Pennsylvania home, and for future generations.

Western Pennsylvania Conservancy, in conjunction with the Pennsylvania Department of Conservation and Natural Resources (DCNR) Bureau of Forestry, is seeking a skilled professional with botanical and ecological expertise to provide technical guidance and outreach to state land managers, foresters, DCNR planners and policy makers, and private landowners.

This position will review development projects for potential impacts to native plants of special concern or related habitats, provide assistance with the management, maintenance, and policy development for DCNR’s Native Wild Plant Program, and assist with other conservation initiatives within the Bureau of Forestry. The position will be based in the DCNR Bureau of Forestry office in Harrisburg, PA.

Skills & Qualifications:

• Candidates should have a 4-year degree in botany, biology, ecology, natural resources, environmental science, or a related field; master’s degree preferred.
• Excellent communication skills are required.
• Experience with Geographic Information Systems, a commitment to conservation goals, and familiarity with Pennsylvania’s flora, natural communities, or ecology is preferred.

How to Apply: If you are interested in this position, please send a letter, resume, and salary requirements to [email protected] and list Ecol Info Specialist in the subject line of the email.