Look Who’s Hiring! Jobs In Appalachia

Description

Founded in 1936, the National Wildlife Federation has grown into America’s largest and most trusted grassroots conservation organization with 52 state and territorial affiliates and more than seven million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.

The Senior Operations Coordinator is part of NWF’s Program Operations team and handles administrative tasks for the various Program and Advocacy teams, as well as office-based duties based in Annapolis, MD or Denver, CO. The Senior Operations Coordinator provides day-to-day support, assisting the operations managers with financial/administrative procedures, technology systems oversight and management, internal communications for the team, and inspiring a team environment and culture that advances NWF core values and commitment to diversity, equity, inclusion, and justice. The successful candidate will be a self-starter who cares about detail, is motivated to organize and create structure, and embodies NWF values (below).

The position is matrixed, cutting across all Program Operations teams, reporting directly to one Senior Director of Program Operations but and working collaboratively with the Program Ops leadership team and several operations managers. This position will also work closely with other support departments of the organization including (but not limited to) Finance, Philanthropy, Legal, Human Resources, and Accounts Payable.

Key Responsibilities

• Act as the right hand to Operations Managers and serve as the go-to person on the assigned program team to assist with questions regarding logistics, contract and procurement compliance, expense reimbursements and other operational tasks.
• Coordinate administrative processes and tasks (e.g., contracts, grant agreements, reports, financials) by preparing checklists, securing appropriate approvals, monitoring financials and managing tasks to deadlines.
• Review documents and reports for accuracy and to ensure compliance with funder requirements and internal policy.
• Assure payments to vendors, process gifts from funders, and manage staff expenses.
• Work with the appropriate internal teams to meet workplace needs, e.g., office supplies, software requests, equipment, etc.
• Provide operational support as needed, including coordinating logistics for meetings, organizing and developing support materials (e.g., agendas, presentations, and background information), managing room reservations, producing meeting notes and actions items, drafting communications, and maintaining electronic files
• Work with IT Department to maintain office and staff technology and infrastructure. 
• Take primary responsibility for the maintenance and atmosphere of the assigned physical office space, inclusive of administrative supplies and equipment. 
• Support hiring, onboarding, professional development, and retention processes, ensuring equity is at the forefront.
• Work independently to track, complete, and follow up on assigned tasks. Proactively seek work and ways to contribute to the team, brainstorming with team members to solve problems and find solutions to administrative issues.

Qualifications

• Bachelor’s degree or equivalent years of experience in a relevant field (e.g., business administration, finance, etc.) plus two additional years of experience coordinating operations
• Strong interpersonal and communication skills, both verbal and written
• Ability to manage multiple tasks at once to meet deadlines, working both in a team environment and independently
• Able to exercise independent judgment after the initial onboarding period
• Strong organizational skills and attention to detail
• working knowledge of Microsoft Excel and other Microsoft Office Suite applications
• Ability to contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation.

NWF Values

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.  Your competencies should include:

• Being motivated by values of equity and responsibility to those most marginalized
• Consistently bringing a high level of empathy and social skills to work and interpersonal interactions
• Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement
• Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them
• Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work
• Passion for and commitment to NWF’s mission

Travel Requirements

Approximately 2-3 times per year; 2-4 nights per trip.

Location and Work Mode

The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee is expected to work fully either from Annapolis, MD or Denver, CO. A hybrid work-mode will be considered for the ideal candidate, in alignment with supervisor and further addressed in the staff member’s work agreement.

Compensation and Benefits

The salary range for this position is $55,000-$62,000, commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers!  We value work-life balance and a family-friendly atmosphere with flexible scheduling.  We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting.  We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental, emotional, and physical health: 

• Paid time off: Vacation that starts off at three weeks accrual based on a full-time schedule, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 11 holidays
• We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance

In addition to your salary, we offer the following supports to your personal finances:

• Retirement plan with immediate match and vesting
• Annual year end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management

Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.

Application:

Applications will be reviewed on a rolling basis.  Candidates should submit a cover letter and resume. NWF is an equal opportunity employer, and all qualified applicants will receive consideration for employment with regard to any classes or characteristics protected by law.

For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers 

We recognize that people come with a wealth of knowledge and talent beyond just the technical requirements of a job. Your experience, which may include paid and unpaid work, including volunteer work, helps build the competencies and knowledge that translates to our openings. Whether you’re new to the field, returning to work after a gap in your employment, or are taking the next step in your career path, if you believe you could excel in this role we encourage you to apply! Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S.

Please let us know if you require accommodations during the application or interview process by reaching us at [email protected]  or 703-438-6244.

If selected for this position, a background check will be conducted.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Description

Founded in 1936, the National Wildlife Federation has grown into America’s largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.

To support our mission, we are seeking a Manager, Core Mission Support Systems to join our Data and Technology department in Reston, Virginia. The position reports to the Director of Online Operations and Projects.

The Manager, Core Mission Support Systems will manage a portfolio of systems that support NWF’s Core Mission Support functions – including, Legal, Governance, People, Program Operations, and Finance. They will be responsible for analyzing business processes and goals, assessing platforms and technologies, conducting system fit and gap analyses, and implementing functionality that improves productivity and streamlines operations. The Manager will work in partnership with key staff in other departments (“super users”) for each system to ensure optimal use of platforms. They will work with relevant stakeholders to drive change and ensure smooth transitions to new processes.

Principle Duties (major areas of responsibility):

• Manage a portfolio of SaaS systems that support Core Mission Support (CMS) functions such as: Governance, Legal, People, Program Operations, and Finance. Have a solid understanding of business process conducted within each platform. Manage system access and user permissions, identity management, security controls, and advanced system configuration.
  • Current systems in the portfolio are: Agiloft (Legal – contracts), Airtable (various custom workflows for CMS teams), Board Effect (Governance – board communications), OnSolve (emergency notifications), DocuSign.
  • Implementing new HRIS and ERP systems in 2026-2028.
• Conduct Business Process Reengineering in partnership with super users. Analyze how tasks are performed, identify gaps or bottlenecks and propose solutions (technical, process, training) to improve efficiency. Translate business requirements into technical needs. Serve as the liaison between users and technical staff or platform vendor contacts.
• Serve as key member of project teams for larger scale projects to implement new platforms, new functionality, or redesign current processes.
• Create requirements documents and training materials. Design and lead testing for new platforms or functionality. Create and execute testing scripts as needed.
• Serve as SME for integrations between platforms in the portfolio and other systems. Maintain documentation on what data is integrated, frequency, etc. Work with technical staff as need to create or update integrations.
• Help troubleshoot issues for platform users. Regularly connect with users to ensure things are running smoothly for them and to surface any issues or improvements.
• Conduct regular data integrity checks to identify and resolve any data issues.
• Serve as main point of contact for platform vendors. Have familiarity with the contract terms for NWF’s use of the platforms, as well as having a sense of overall health and direction of the vendor. Surface any concerns or possibilities related to the platforms or vendors.
• Monitor vendor’s roadmap and determine how rollouts will impact users. Communicate about any changes or system downtime. Work with users to adopt new functionality. Create and execute testing plans for new functionality.
• Act as key coordinator during system incidents, such as a system outage or cybersecurity action. Serve as part of the incident response team as needed.
• Manage the Core Mission Support System Specialist

Qualifications:

• 3 – 5 years demonstrated experience in the disciplines of business or systems analysis and digital transformation/business process reengineering.
• 3 – 5 years demonstrated experience managing platforms and serving as the main point of contact for users and liaising with technical staff and vendors.
• Superior interpersonal, writing, and communication skills.
• Ability to work independently and serve as an integral part of multiple teams.
• Aptitude for learning new technology and platforms.
• Experience developing user requirements, documentation and process analyses.
• Ability to facilitate groups and individuals.
• Ability to prioritize multiple competing projects and tasks.
• Ability to be flexible and agile in an environment of change.
• High level of emotional intelligence and functional acumen.
• Experience with management

Applicants are invited to learn more about National Wildlife Federation’s required equity competencies at https://www.nwf.org/About-Us/Careers.

Travel Requirements: 

3 – 5 times per year.

Location and Work Mode: 

This position will be based in Reston, Virginia. The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee may work in office, hybrid, or remotely – to be decided jointly with their supervisor in the final stages of the interview process. For more information on Work Modes, please review the benefits section of our careers page: https://www.nwf.org/About-Us/Careers 

Physical Requirements:

Cognitive & Intellectual Requirements

• Ability to understand, analyze, and apply complex information, policies, and concepts
• Ability to exercise sound judgment, problem-solve, and make decisions in situations involving ambiguity or competing priorities
• Ability to maintain focus and sustained attention and manage multiple tasks or work-streams
• Ability to listen, interpret, and respond appropriately in discussions with colleagues, leadership, and external stakeholders
• Physical Requirements
• Ability to remain in a stationary position for extended periods of time while working at a computer or attending meetings
• Ability to operate standard office equipment, including computers, keyboards, monitors, telephones, and video conferencing tools
• Ability to communicate and exchange information in person, via telephone, and through electronic or virtual platforms
• Ability to read, review, and produce written and electronic documents, including prolonged use of computer screens
• Ability to move within an office or remote work environment to access files, meetings, or equipment as needed

Work Environment

• Work is performed primarily in an office or remote environment
• Role may involve extended screen time and participation in virtual meetings

Compensation and Benefits:

The salary range for this position is $75,000 – $85,000, commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers!  We value work-life balance and a family-friendly atmosphere with flexible scheduling.  We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting.  We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental, emotional, and physical health: 

• Paid time off: Vacation that starts off at three weeks accrual based on a full-time schedule, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 11 holidays
• We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance

In addition to your salary, we offer the following supports to your personal finances:

• Retirement plan with immediate match and vesting
• Annual year end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management

Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.

Application:

Applications will be reviewed on a rolling basis.  Candidates should submit a cover letter and resume. NWF is an equal opportunity employer, and all qualified applicants will receive consideration for employment with regard to any classes or characteristics protected by law.

For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers 

We recognize that people come with a wealth of knowledge and talent beyond just the technical requirements of a job. Your experience, which may include paid and unpaid work, including volunteer work, helps build the competencies and knowledge that translates to our openings. Whether you’re new to the field, returning to work after a gap in your employment, or are taking the next step in your career path, if you believe you could excel in this role we encourage you to apply! Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S.

Please let us know if you require accommodations during the application or interview process by reaching us at [email protected]  or 703-438-6244.

If selected for this position, a background check will be conducted.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Details

Description

Statement of General Purpose:

The Compliance Specialist is a member of the Restricted Revenue team in the Finance department and will serve as a main contact for our U.S. Government (USG) funded restricted revenue and grant award compliance for their assigned Program portfolio. The position is responsible for effectively providing federal compliance, federal grants financial management, subrecipient monitoring and screening, support for federal grants proposals, grants management training, grants financial analysis, and communication for National Wildlife Federation (NWF) grants through a collaborative effort with the Philanthropy department, Conservation and Education programs, Office of General Council, Finance and other internal staff throughout the organization. Program assignments and terms may vary depending on priorities.

Principal Duties (major areas of responsibility):

Monitor Subrecipients compliance and provide screening for all Federal Grants:

Responsible for screening all NWF’s subrecipients that are included in the federal proposals or currently engaged with current federal grants. Provide review for subrecipient risk assessments, debarment check and monitoring plans before the execution of the subawards. Responsible for providing annual risk assessments, overseeing subrecipient financial compliance, monitoring and training. Responsible for submitting FFATA reports on sam.gov.  Review and approve monthly or quarterly subrecipient invoices for accuracy and compliance. Review, analyze and support the subrecipient’s periodic financial reports and expenditure forecasts. Provide training if needed for all related subgrantees for proper management of USG funds.

Manage and track assigned USG grants within the assigned Program portfolio, which includes:

Responsible for financial management issues for assigned USG funded grant awards. Responsible for providing ongoing financial compliance related guidance and training for staff. Monitors all revenue and expenses, including reviewing allowable costs, related to federally funded grant programs. During the annual budgeting process, manages the restricted revenue portion of the new budget by communicating with Philanthropy, Finance and program managers to accurately reflect known and anticipated restricted revenue sources.

Monitors appropriate financial and reporting systems, such as Infor Cloud Suite Financials, iBudget (a web-based budget and reporting system) and Airtable, to ensure accurate and up-to-date information. Serve as point person to review, code, and track grant revenue and monitor such expenses for programs. Manages year-end process of recording and reconciling revenue with program staff and Finance. Coordinate with the Senior Director of Finance and other team members to ensure year-end journal entries are prepared accurately and timely.

Ensure accurate and timely reporting to donors and analysis for Program portfolio and management:

In coordination with program directors, Philanthropy, and Finance, produce and submit financial reports for USG-funded projects to minimize organizational risk and ensure financial compliance. Ensure that reporting adheres to 2 CFR 200 Uniform Guidance and other funder requirements both in content and deadlines as well as that it matches financial information tracked in various systems within NWF.

Communications:

Serve as the point person for assigned NWF Program area interactions and communications about restricted revenue. Serve as liaison between Conservation and Education programs, Philanthropy, and Finance in addition to any other departments regarding tracking, compliance, and information flow related to USG grant funded programs. Recognizes informational needs for each department at various stages in the grants process (from budget creation to report submittal). Serve as a liaison between partners and subgrantees to insure the proper spending of the USG grants.

Other duties as assigned:

Review and maintain a variety of NWF policies and procedures to ensure accuracy, consistency, and compliance with Federal regulations. Produce journal entries as needed for restricted revenue. Assist the Senior Director of Finance with preparation of annual Single Audit schedules. Occasional work on special projects.

Minimum Experience:

 B.S. or B.A. in Accounting or Finance or equivalent experience. Minimum five years of experience in financial management of USG funded grants, subrecipients monitoring and financial nonprofit experience, preferably in Finance or Philanthropy related to grant operations and compliance, with some overlap in program work. Experience with environmental education, conservation issues, Infor CloudSuite Financials or other financial software a plus.

Minimum Skills:

• Prior experience with federal subrecipient monitoring
• Demonstrated experience working on federal grants, working knowledge of Uniform Guidance, 2CFR 200.
• Demonstrable skill in creating and tracking budgets and expenses for grants and organizational projections;
• Ability to collaborate with diverse groups of people around a purpose, and can also work well independently;
• Knowledge of nonprofit financial reporting and strong financial analysis and presentation abilities;
• Understanding of donor/nonprofit relationships;
• Strong verbal and written communication and customer service skills in English;
• Ability to communicate financial concepts to non-financial professionals;
• Attention to detail, strong organizational skills and ability to work with a high degree of accuracy;
• Must consistently meet deadlines;
• Proficiency in Microsoft Office Suite, advanced Excel capabilities and knowledge of databases, preferably Airtable and Essbase or willingness to learn.

The employee’s actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.

NWF Values:

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.  Your competencies should include:

• Being motivated by values of equity and responsibility to those most marginalized.
• Consistently bringing a high level of empathy and social skills to work and interpersonal interactions.
• Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement.
• Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them;
• Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
• Passion for and commitment to NWF’s mission.

Travel Requirements:

The position is remote online or hybrid in Reston, VA. and minimal travel to local subrecipient sites as needed.

Compensation and Benefits:

The salary range for this position is $75,000 – $85,000, commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers!  We value work-life balance and a family-friendly atmosphere with flexible scheduling.  We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting.  We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental, emotional, and physical health: 

• Paid time off: Vacation that starts off at three weeks accrual based on a full-time schedule, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 11 holidays
• We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance

In addition to your salary, we offer the following supports to your personal finances:

• Retirement plan with immediate match and vesting
• Annual year end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management

Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.

Application:

Applications will be reviewed on a rolling basis.  Candidates should submit a cover letter and resume. NWF is an equal opportunity employer, and all qualified applicants will receive consideration for employment with regard to any classes or characteristics protected by law.

For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers 

We recognize that people come with a wealth of knowledge and talent beyond just the technical requirements of a job. Your experience, which may include paid and unpaid work, including volunteer work, helps build the competencies and knowledge that translates to our openings. Whether you’re new to the field, returning to work after a gap in your employment, or are taking the next step in your career path, if you believe you could excel in this role we encourage you to apply! Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S.

Please let us know if you require accommodations during the application or interview process by reaching us at [email protected]  or 703-438-6244.

If selected for this position, a background check will be conducted.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Organizational Description:
Since 1995, The Forest Stewards Guild’s national network of members, staff, and partners have advanced the culture of forest stewardship based on ethical principles, best-available science, and diverse experience. We explore and demonstrate what works in the woods and showcase effective forest management practices through outreach, training, and policy development. In other words, we combine strategy and action to position ourselves as the heart of the forest stewardship movement, driving its growth and impact nationwide. The Guild has members across the country and staff in Maine, New Mexico, Vermont, New York, Minnesota, North Carolina, Virginia, Oregon, Washington, and Wisconsin. www.ForestStewardsGuild.org

Job Description
The Southeast Coordinator will play a leading role in building and strengthening partnerships across Southwest Virginia, with a focus on expanding outreach, fostering collaboration, and advancing forest stewardship initiatives in the region. This position will serve as a key connector between landowners, agencies, nonprofit partners, and forestry professionals to support the development and implementation of conservation projects.

In addition to this primary outreach focus, the Coordinator will support the planning, implementation, and coordination of forestry projects across Central Appalachia.
Responsibilities include conducting forestry site visits, assisting with contractor management and reporting, and helping to mentor and support seasonal forestry crews. Key projects may include seasonal crew support and site inspections in Virginia and Pennsylvania. This position will require frequent regional travel throughout Southwest Virginia and may include additional travel during the field season.

The Coordinator will work closely with the Southeast Manager, regional field staff, contractors, and partners to ensure successful implementation of forestry and stewardship initiatives while expanding the organization’s presence and partnerships in Southwest Virginia.
This position is designed to be flexible and responsive to organizational needs. This role is structured to evolve over time based on emerging priorities, funding opportunities, and the coordinator’s strengths and interests.

Primary Job Duties

• Lead outreach and partnership-building efforts in Southwest Virginia, including relationship development with landowners, agencies, and conservation partners
• Identify and support new project opportunities through networking and collaboration across the region
• Organize and facilitate educational workshops and events (virtual and in-person) for forest landowners and partners
• Conduct forestry site inspections and monitoring to support project implementation and compliance
• Assist with contractor oversight and contract management, including inspections, documentation, and partner communication
• Support training, mentorship, and day-to-day coordination of seasonal forestry crews and interns
• Maintain organized records, field notes, and project documentation
• Contribute to outreach, education, and community engagement efforts across programs
• Perform other duties as assigned

Minimum Qualifications:

• Associate or bachelor’s degree in forestry, forest ecology, natural resources, or similar field OR equivalent combination of education, training, and experience
• Knowledge of Central Appalachian forest ecosystems and communities
• Experience planning facilitating workshops or other meetings or trainings
• Strong organizational and communication skills
• Comfort working independently and as part of a remote team across multiple projects
• Willingness to travel
• Valid driver’s license
• Flexibility and humility

Preferred Qualifications:

• Experience building and maintaining partnerships with landowners, agencies, nonprofits, and other community groups
• Experience supervising/instructing implementation of natural resource management projects (or outdoor education instruction experience)
• Demonstrated success in outreach, stakeholder engagement, or program development within conservation, forestry, or natural resources
• Experience with field-based forestry work
• Experience developing outreach materials, including print or digital communications
• Competency with GIS tools (e.g., Esri ArcGIS)

Compensation and Benefits Package

• The position is a regular, full-time position
• $27.50 – 29.00 per hour depending on experience and qualifications
• Paid leave and sick leave accrued from the first day of employment
• 12 paid holidays per year
• Family Leave available after 12 months of employment
• Employer-sponsored comprehensive health, vision and dental care coverage
• Retirement plan with an employer match
• Employer-sponsored short and long-term disability insurance and life insurance

The Guild is dedicated to providing an open, transparent, and just organization and workplace. We strive for clear, open, and kind communication. We are dedicated to building a work culture that recognizes the inherent value of our employees, supports a healthy work-life balance, and provides an environment that supports career and personal growth.

Location
This is a place-based, remote position serving Southwest Virginia. Applicants must live within pproximately two hours of Abingdon, Virginia, to support frequent in-person engagement with partners, landowners, and project sites. Candidates residing in Southwest Virginia are strongly preferred, though applicants from neighboring areas of Tennessee or North Carolina may be considered. Regular travel throughout the region is required, along with occasional travel elsewhere in the Southeast and Mid-Atlantic.

How To Apply

To apply
Interested applicants should email their cover letter, resume, three professional references, a writing sample, and earliest available start date to [email protected]  by August 10, 2026 to be considered. In your resume, please include where you currently live and/or where you will be based for this position.

Please include CENTRAL APPS COORDINATOR in the subject line of your email. All documents should be in PDF format with your last name in the file name. One combined PDF document is preferred. For questions about this position, please reach out to Sarah Hagan at [email protected]. 

Position Background:

The Chesapeake Bay Trust, a non-profit grantmaking organization, seeks an Office Manager for our Annapolis, MD, location to lead daily administrative and building operations.  This role reports to the Administration Manager but provides support to all departments.  This is a full-time, salaried position (40 hours per week) and requires in office presence five days a week during core business hours (but exact hours can be somewhat flexible).

Established in 1985, the Chesapeake Bay Trust uses grantmaking as a method to promote community-based participation in the restoration and protection of the natural resources of Maryland and the Chesapeake Bay region.  In the past fifteen years, the Trust has doubled its grant-making five times through new revenue from a wide range of partners, with current annual grant-making of approximately $25 million.  The Trust currently allocates these grant funds through 350-400 awards per year to entities who apply through open, competitive calls for proposals as well as programs such as the Chesapeake Conservation and Climate Corps.

This person will be a key member of a high-energy, collaborative, 45 person staff who work diligently to advance the Trust’s mission and consider the Trust’s core values of grantee focus, accountability and transparency, inclusiveness, collaboration, and innovation.    A successful person in this role will be able to independently identify what is needed to keep the Trust running and take initiative to problem solve and advance the Trust in serving its mission. This person should have strong executive presence but also not be afraid to roll up his/her/their sleeves. 

The position will require work in four core areas: full staff support (~20% of time), managing the office and building in the beautiful community of Eastport, Annapolis (~30% of time), and support for the administration team, including liaising proactively and reactively (troubleshooting) with our IT vendor (~35% of time), and supporting events and meetings (~15% of time).

Specific Responsibilities:

Full Staff Support:

• Coordinate logistics for and lead biweekly all-hands Trust staff meetings;
• Develop and implement all-hands Trust staff activities, such as retreats, team building exercises, and celebrations;
• Lead Organizational Culture Committee to ensure the Trust’s values permeate the day-to-day work experience, making work more meaningful, fostering a sense of belonging, and increasing staff fulfillment and productivity;
• Support staff training events as needed (other than onboarding, see below)
• Process professional development registrations and travel arrangements, as needed;

Office/Building Support:

• Manage building and property to ensure that the campus and its facilities are properly organized, supplied, maintained, and otherwise running smoothly. Activities that may be required include arranging for plumbers, electricians, or other contractors to resolve unpredicted issues; developing systems for keeping common areas clean and organized (paper in the copier, supplies in the restrooms; kitchen area presentable in the event of donor pop-in visits); coordinating with landscaper maintenance tasks. This set of tasks will require balancing efficiency with our value of fiscal responsibility.  Some tasks will require external contractors/service professionals.  Others will be able to be accomplished by the person in this position without incurring the expense of external assistance. 
• Ensure office is presentable for donors and other visitors at all times;
• Maintain and purchase inventory of all office supplies;
• Manage third party vendor contracts for work to support building operations, including scheduling and anticipating preventative maintenance, providing oversight and direction to such vendors, receiving and approving all office-related vendor bills and submitting to Finance for payment;
• Maintain office equipment including printer/copier/scanner service, postage machine, water cooler, telephone system in conjunction with vendors, as needed;
• Reconcile and code corporate credit card used for office expenses;
• Provide support for organizational calendars used for various purposes such as conference room and virtual meeting reservations;

Administration Support:

• Open, process and distribute mail on a daily basis;
• Lead, under managed IT vendor guidance, both routine and troubleshooting tasks that require on-site presence such as back-up drive management and restarting machines/servers;
• Manage staff onboarding/offboarding including leading the Trust orientation, purchase/disposal of computers, telephones, and other technology equipment and assigning/reassigning computer and telephone equipment to staff and common areas, coordinating setup or termination of Office 365 accounts, setup or termination of other software required for staff;
• Maintain inventory of computer and telephone equipment and ensure sufficient level of spare equipment is maintained to ensure continuity;
• Provide oversight and direction to third party vendors that support building technology.

Events/Meeting Support:

• Manage logistics for all onsite meetings or events including tracking attendance, greeting guests, setting up/breaking down, catering, and coordinating other rentals and services (will require occasional evening work);
• Support Development and Communication team on the Trust’s speaker series including researching and proposing event topics, conducting outreach to potential speakers, support on program development, and coordinating with selected speakers leading up to each event.
• Coordinate building tours with appropriate staff;
• Ensure conference room, audio, video, phone, etc. are all set up and working properly and perform weekly readiness check;
• Assist with offsite events, as needed, such as Treasure the Chesapeake annual fundraiser and annual Legislative Meeting;
• Facilitate quarterly Board of Trustees meetings including setup and breakdown of conference room and post-meeting reception and printing of meeting materials;
• Assist with planning and coordination of annual Board retreat, as needed

Qualifications and Skills:

• High degree of proficiency in the Microsoft Office suite of programs (especially Outlook, Word and Excel) and other office applications such as Zoom, MS Teams, and Adobe;
• Ability to tackle multiple tasks in a timely and effective manner;
• Ability and willingness to be responsive to unexpected tasks that can be immediate in nature, requiring prioritization skills;
• Excellent organizational skills and attention to detail. The right candidate must be exceptionally thorough and detail-oriented;
• Ability to plan and manage small projects;
• Ability to anticipate issues and problem-solve independently;
• Professional written and verbal communication skills;
• Ability to work both independently and in team settings in an office environment;
• Personal vehicle or access to a vehicle/transportation and valid driver’s license to support office operations or events, as needed.

Salary and Benefits: $55,000-$67,000 

Benefits include: 

• Health Insurance with choice of medical plan and prescription, dental, vision, and life and disability insurance options, along with flexible spending accounts
• 401K retirement savings program with match
• Starting at 10 accrued vacation days, 7 accrued sick days, and 4 personal days annually
• Compensatory time available for overtime hours worked
• Eleven paid holidays per year 
• Individual Professional Development fund

A successful candidate with less experience in some of the responsibilities listed above will be offered a starting salary at the lower end of this range. A successful candidate with more experience in the responsibilities listed above will be considered at a higher starting salary.

Application Instructions and Deadline:                                

The position will remain open until filled.  Please submit your resume and cover letter.  In your cover letter, please address your ability, based on your skills and experience, to accomplish the specific duties of the position as outlined above. Your cover letter is the most important piece of your application. We recognize that the skills needed in this position may be gained from a variety of personal, education, employment, and volunteer experiences. Please do not simply list your previous experience. Your cover letter should describe what makes you a strong match specifically for this position, and why this position is a match for you.

The Chesapeake Bay Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status in accordance with applicable federal, state and local laws.  Our values guide us to create a workplace where everyone is respected and valued. The Trust strives to recruit, retain, and promote employees that reflect the communities we engage in our work Applicants must have a residential address in Maryland, Pennsylvania, Virginia, West Virginia, or Washington D.C and must be currently authorized to work in the United States on a full-time basis. The Trust does not participate in programs that require sponsorship for work visas.

Our accessibility statement is available on our website at Accessibility Statement – Chesapeake Bay Trust

Founded in 2015, Indigenous Climate Action (ICA) is an Indigenous-led, values-driven organization operating at the intersection of Indigenous sovereignty and climate justice. ICA is governed by a National Steering Committee and the Board of Directors, which is composed of diverse Indigenous leaders. The organization is respected globally for its unwavering commitment to Indigenous self-determination, decolonial
governance, and climate justice rooted in relationality. 

ICA is seeking a visionary, values-driven, and relationally attuned Executive Director to lead this powerful organization through its next chapter of growth and transformation. This is a rare opportunity to steward one of the most vital Indigenous climate justice organizations on Turtle Island.

View Details

How to apply
Please share a cover letter and resume to [email protected] with the organization and position title in the subject line.

About Appalachian Voices
Appalachian Voices is a nonprofit advocacy organization that brings people together to protect
the land, climate, air, and water of Central and Southern Appalachia while advancing a transition
to a just and equitable clean energy economy. We have over 40 staff members across the region,
with offices located in Boone, North Carolina; Charlottesville and Norton, Virginia; Charleston,
West Virginia; and Knoxville, Tennessee. Please visit www.appvoices.org for details.
Equal Opportunity Employer
Appalachian Voices is an equal opportunity employer and encourages people from all
backgrounds to apply. AV is committed to building a team that represents a variety of
backgrounds, perspectives, and skills, and to creating a welcoming and inclusive environment for
all employees. We understand people gain skills through a variety of professional, personal,
educational and volunteer experiences, and encourage candidates with transferable skills to
apply.
All qualified applicants will receive consideration for employment without regard to race, color,
creed, sex, sexual orientation, gender identity or expression, age, religion, national origin,
citizenship status, disability, veteran status, pregnancy or related condition, or any other basis
protected by law. AV’s hiring and employment decisions are based solely on a person’s merit and
qualifications.
Need assistance? If you are a qualified individual with a disability and require a reasonable
accommodation to participate in the application or interview process, or need assistance applying
for this position, please contact [email protected].
Position Details
Appalachian Voices seeks a dynamic, passionate, and strategic Field Coordinator to build
statewide grassroots power and engagement in Virginia. The Field Coordinator will work to
empower and activate communities in opposing the development of new fossil fuel
infrastructure. Whenever possible, they will help interested communities pursue cleaner, more
affordable, and more just energy solutions. The Field Coordinator will work to increase public
awareness of energy issues impacting the lives of Virginians and expand grassroots support for
solutions that promote healthy communities in the Commonwealth.

Location
The Field Coordinator must live in Virginia (or be willing to relocate to Virginia). Appalachian
Voices maintains a hybrid work environment; however, residence in central Virginia is ideal, as
frequent travel across Virginia may be required at times. Travel within the Appalachian region
for annual team and staff retreats is also required, in addition to occasional travel related to other
organizational events or conferences.
Primary Roles and Responsibilities
● Work within Appalachian Voices’ Virginia team to oppose the expansion of fossil fuel
infrastructure and to support a clean energy transition using a variety of advocacy
strategies and tactics
● Build relationships with community members and key partners through formal and
informal coalitions
● Develop and implement a range of grassroots advocacy activities that meet the diverse
needs and interests of residents across Virginia
● Plan and execute events designed to educate communities on energy issues and policies
impacting Virginia
● Promote civic engagement on legislation, regulations, and permit applications in order to
advance the goals of the Virginia program
● Organize, participate in, and facilitate meetings and calls
● Work with the communications team to utilize traditional media, social media, and other
electronic communications to broadcast a unified message about program priorities
● Collaborate with other Appalachian Voices Field Coordinators to support complementary
programs in North Carolina and Tennessee
● Track progress and engage in planning, reporting, and evaluation of the program
● Recruit and manage a team of interns and volunteers
Skills and Qualifications
● Demonstrated experience with community engagement and grassroots organizing,
preferably including leadership development, volunteer coordination, member/supporter
mobilization, and strategic campaign/project implementation
● Demonstrated commitment to justice and ability to work with diverse groups on clean
energy and social, economic, and environmental justice issues
● Aptitude for public speaking
● Excellent writing, communication, and listening skills
● Event planning skills, including outreach and follow-up, volunteer recruitment, media
outreach, event promotion, and logistics coordination
● Ability to effectively facilitate group meetings and calls

● Strong organizational skills and attention to detail; ability to set priorities, multi-task, and
meet deadlines for both short- and long-term goals in a fast-paced environment
● Competency in a variety of computer applications, including the Google Suite, MS Office
Suite, and social media
● Ability to work independently under minimal supervision
● Flexibility to work evenings and weekends when needed
● Valid driver’s license and ability to travel, including some overnight travel
● Prior experience with legislative or political campaigns (preferred)
● Knowledge of energy issues, climate science, environmental science, or public health
issues and policies (preferred)
● Prior experience working in coalitions (preferred)
● Aptitude for executing impactful digital and social media strategies around core issues
(preferred)
Compensation
This is a full-time, non-exempt position that is included in a union-represented collective
bargaining unit; specific terms and conditions of employment are subject to a Collective
Bargaining Agreement.
Appalachian Voices offers competitive compensation and benefits that include employer-paid
health care, vision, and dental policies with options to include family members at a reduced cost;
short- and long-term disability plans; an optional flexible spending account; generous paid
vacation and parental leave; flexible working hours; and an employer-matched retirement plan.
Salary is commensurate with experience; however, the expected salary range is between $50,000
and $57,500. Appalachian Voices is committed to equity in pay practices.
How to Apply
Applications will be accepted on a rolling basis until this position is filled. For early
consideration, candidates should apply by July 16th. Using the application link below, please
submit a resume and a brief cover letter that addresses (1) why you are interested in the role, (2)
what skills and experiences you would bring to this role, and (3) your connection to or interest in
the Appalachian region.
Application link: https://appalachian.bamboohr.com/careers/57
Appalachian Voices participates in E-Verify. Federal law requires all employers to verify the
identity and employment eligibility of all persons hired to work in the United States.

Organizational Background: The Western Pennsylvania Conservancy has been dedicated to protecting and restoring the region’s exceptional natural places since 1932. As a member-based nonprofit organization, we work in cities and towns across Western Pennsylvania and rely on the help of thousands of members, partners and volunteers. We are making a difference in our region’s water, land and life. We do this work for the benefit of wildlife and people who call Western Pennsylvania home, and for future generations.

Western Pennsylvania Conservancy, in conjunction with the Pennsylvania Department of Conservation and Natural Resources (DCNR) Bureau of Forestry, is seeking a skilled professional with botanical and ecological expertise to provide technical guidance and outreach to state land managers, foresters, DCNR planners and policy makers, and private landowners.

This position will review development projects for potential impacts to native plants of special concern or related habitats, provide assistance with the management, maintenance, and policy development for DCNR’s Native Wild Plant Program, and assist with other conservation initiatives within the Bureau of Forestry. The position will be based in the DCNR Bureau of Forestry office in Harrisburg, PA.

Skills & Qualifications:

• Candidates should have a 4-year degree in botany, biology, ecology, natural resources, environmental science, or a related field; master’s degree preferred.
• Excellent communication skills are required.
• Experience with Geographic Information Systems, a commitment to conservation goals, and familiarity with Pennsylvania’s flora, natural communities, or ecology is preferred.

How to Apply: If you are interested in this position, please send a letter, resume, and salary requirements to [email protected] and list Ecol Info Specialist in the subject line of the email.