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Title: Grants Financial Specialist
Supervisor: Director of Finance
Office Location: Warrenton, Virginia
Job Classification: Full-time, non-exempt

About PEC

The Piedmont Environmental Council (PEC) conserves and restores the lands and waters of the Virginia Piedmont, while building stronger, more sustainable communities. Founded in 1972, PEC is a locally based, community-supported 501(c)(3) nonprofit and accredited land trust. At the core of PEC’s approach is a focus on educating, engaging and empowering people to effect positive change in their communities.

Your Role

We’re looking for an experienced Grants Financial Specialist to join the PEC team. The Specialist serves as a financial steward for PEC’s grant portfolio, which consists of federal, state, county, community foundation and private foundation grants. As a member of the finance team, this role ensures that all grant-funded activities align with internal budgets and external funder requirements. This position will track the lifecycle of grant funds, ensuring transparency, compliance and successful spenddowns.

Key Responsibilities

• Maintain and improve grants management processes and financial tracking systems and tools across the organization.
• Work toward automated, transparent and data-driven solutions to give PEC staff relevant and timely information to help accomplish our grant-supported work.
• In coordination with the Grants Manager, build budgets for grant proposals and programmatic staff and apply and improve standard metrics for allocating personnel costs, indirect operational costs and shared organizational overhead across multi-funded projects.
• In coordination with the Grants Manager and relevant programmatic staff, prepare highly accurate and timely financial reporting, reimbursement requests, and closeout documentation in accordance with funder requirements.
• Provide reports of grant spenddowns to respective PEC programmatic staff on a scheduled cadence.
• Initiate, manage and continuously find ways to improve communications with advancement, finance and relevant programmatic staff on all awarded grants, including, but not limited to, organizing grant kickoff meetings, periodic status meetings (noting spenddowns, anticipating needs, addressing concerns, and verifying grant progress), and planning meetings for reporting deliverables.
• Work with the grants manager and the finance team to reconcile grant-related income and expenses on a monthly basis.
• Monitor approximately 24 active grants for spending and compliance, with anticipated portfolio growth.
• Manage compliance needs for grants, including updating PEC’s Grants Manual(s). This includes educating relevant staff on grant compliance as needed and making compliance materials accessible.
• Work closely with the grants manager and communicate with appropriate programmatic staff when needed to keep PEC’s grants portfolio updated.
• Properly organize relevant grant paperwork, provide data needs for reporting and renewal opportunities, and communicate opportunities for funder communications.
• Manage and maintain sensitive and confidential information, ensuring it is handled securely and in compliance with the organization’s policies and procedures.

Geographic Focus

This position will be based out of PEC’s headquarters office in Warrenton, VA. After an initial onboarding period (90 days) and at the manager’s discretion, this position is eligible for hybrid status to be decided jointly with the specialist’s supervisor. The nature of this role will require at least three days in office. This position may include limited travel within PEC’s nine-county service area. Occasional nights and weekends may be required for organizational special events.

Required Qualifications

• Strong work ethic and commitment to PEC’s core values, mission and vision.
• Minimum of five years of grant management experience.
• Minimum of five years’ accounting experience, nonprofit preferred.
• At least three years’ experience managing a portfolio of federal grants.
• Experience managing a grants calendar and meeting multiple proposal and report deadlines.
• Excellent and compelling oral and written communication skills when interacting with directors, staff, funding agencies and other individuals regarding relevant grants.
• Strong interpersonal skills and collaborative abilities, including the ability to work with people of diverse backgrounds and work styles.
• Proficiency in the following softwares (or similar): CRM Products (Salesforce), financial software (QuickBooks), project management systems (Asana), MS Office Suite and Google Suite. 
• Strong ability to plan, organize, prioritize and coordinate multiple projects with initiative and time management skills to meet deadlines consistently.
• Knowledge of basic accounting principles and procedures.
• Reliable transportation.

Preferred Qualifications

• Ability to work with donor and program data, grant portals, financial documents and other required items for grant applications.
• Well-versed in AP style and editorial rules.
• Experience and/or interest in public policy, with an emphasis on environmental, conservation, and/or land use issues.

Working Conditions and Physical Demands

This position will be completed in an office environment. Office work requires extended sitting or standing and the use of a computer, keyboard, and mouse. Occasional lifting of materials up to 30 lbs. is required.

Compensation

This position is a non-exempt / hourly position with benefits. Salary range of $28.87 to $36.06 per hour (equivalent to $60,000 to 75,000 annually), commensurate with experience.

Benefits

PEC offers an outstanding and robust benefits package including:

• Two health plans (83% employer paid premium for employee only plan, 80% employer paid for added dependents)
• Short- & Long-Term Disability*
• Group Term Life*
• Accident, Critical Illness & Hospital Indemnity insurances*
• HSA account (with employer match up to $750 per year)
• FSA accounts (health & dependent care)
• 403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
• 10 paid holidays
• 2 floating holidays
• PTO leave – 24 days per year, accrued each pay period
• 1 day per year of paid leave to volunteer at another non-profit or charitable cause
• Salary continuation leave for employee or family illness – from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
• Paid bereavement, jury duty and military service training leave
• Travel expense reimbursement
• Hybrid work environment and flexible work schedules
• Cell phone reimbursement, up to $75 per month
• Professional development support
• Payment for relevant licenses & professional membership fees.

*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.

Application Process

Interested applicants should fill out our job application form. Candidates must submit a cover letter and resumé as a PDF. Applications will be reviewed on a rolling basis.

Application Deadline: Sunday, August 14, 2026 The position will remain open until it is filled.

Desired start date: September 28, 2026.

If your qualifications and experience are a good fit, PEC will reach out to you within 2 weeks of receiving your application or 2 weeks after the application deadline closes, whichever is later. The following is what you can expect as part of our hiring process:

1. First Round of Interviews (Panel / Hiring Manager, Phone / In-Person)
2. Final Interview with Hiring Manager and President (Virtual / In-Person)
3. Reference Check
4. Offer Letter and Background Check

The Piedmont Environmental Council recruits, employs, trains, compensates, and promotes regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, and therefore our job descriptions are guidelines. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore, we encourage people from all backgrounds to apply to our positions.

In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations during the application or interview process may be requested. If you have any questions or concerns, please email [email protected].

If selected for this position, a background check will be conducted.

The West Virginia Mine Wars Museum is seeking a full-time Education Coordinator to lead and grow the Museum’s educational programming and outreach. This role is central to how the Museum engages students, educators, and the public, translating history into accessible, relevant learning experiences across the region.

We are accepting applications on a rolling basis.

To apply: Complete the application form and be prepared to include:

• A cover letter
• Your resume or CV
• Three professional references (including at least one former supervisor)
• Work samples that demonstrate related job capabilities.If you have any questions about the role or qualifications, please contact Thomas Jude at [email protected].

**Are you passionate about the outdoors and community connection?** Join AmeriCorps in Elkins, WV, as a vital bridge between the stunning Monongahela National Forest and its vibrant gateway communities. Based at the forest headquarters—with exciting potential to expand to the Seneca Rocks Discovery Center and Cranberry Mountain Nature Center—you will serve as the welcoming face of public lands. In this dynamic role, you will provide essential visitor services, deliver crucial safety and directional guidance, and help travelers seamlessly navigate the incredible recreation opportunities and local amenities that tie this beautiful region together.

Beyond customer service, you will unleash your creativity by amplifying the forest’s story through digital media and public affairs support. Collaborating directly with the U.S. Forest Service and the Mon Forest Towns Partnership (MFTP), you will draft engaging social media content, author web blogs, design regional promotional materials like maps and brochures, and coordinate press releases. If you are ready to build invaluable skills in public relations, communication, and natural resource management while making a tangible economic and conservation impact in West Virginia, apply today and help us care for the land and serve the people!

Organizational Description:
Since 1995, The Forest Stewards Guild’s national network of members, staff, and partners have advanced the culture of forest stewardship based on ethical principles, best-available science, and diverse experience. We explore and demonstrate what works in the woods and showcase effective forest management practices through outreach, training, and policy development. In other words, we combine strategy and action to position ourselves as the heart of the forest stewardship movement, driving its growth and impact nationwide. The Guild has members across the country and staff in Maine, New Mexico, Vermont, New York, Minnesota, North Carolina, Virginia, Oregon, Washington, and Wisconsin. www.ForestStewardsGuild.org

Job Description
The Southeast Coordinator will play a leading role in building and strengthening partnerships across Southwest Virginia, with a focus on expanding outreach, fostering collaboration, and advancing forest stewardship initiatives in the region. This position will serve as a key connector between landowners, agencies, nonprofit partners, and forestry professionals to support the development and implementation of conservation projects.

In addition to this primary outreach focus, the Coordinator will support the planning, implementation, and coordination of forestry projects across Central Appalachia.
Responsibilities include conducting forestry site visits, assisting with contractor management and reporting, and helping to mentor and support seasonal forestry crews. Key projects may include seasonal crew support and site inspections in Virginia and Pennsylvania. This position will require frequent regional travel throughout Southwest Virginia and may include additional travel during the field season.

The Coordinator will work closely with the Southeast Manager, regional field staff, contractors, and partners to ensure successful implementation of forestry and stewardship initiatives while expanding the organization’s presence and partnerships in Southwest Virginia.
This position is designed to be flexible and responsive to organizational needs. This role is structured to evolve over time based on emerging priorities, funding opportunities, and the coordinator’s strengths and interests.

Primary Job Duties

• Lead outreach and partnership-building efforts in Southwest Virginia, including relationship development with landowners, agencies, and conservation partners
• Identify and support new project opportunities through networking and collaboration across the region
• Organize and facilitate educational workshops and events (virtual and in-person) for forest landowners and partners
• Conduct forestry site inspections and monitoring to support project implementation and compliance
• Assist with contractor oversight and contract management, including inspections, documentation, and partner communication
• Support training, mentorship, and day-to-day coordination of seasonal forestry crews and interns
• Maintain organized records, field notes, and project documentation
• Contribute to outreach, education, and community engagement efforts across programs
• Perform other duties as assigned

Minimum Qualifications:

• Associate or bachelor’s degree in forestry, forest ecology, natural resources, or similar field OR equivalent combination of education, training, and experience
• Knowledge of Central Appalachian forest ecosystems and communities
• Experience planning facilitating workshops or other meetings or trainings
• Strong organizational and communication skills
• Comfort working independently and as part of a remote team across multiple projects
• Willingness to travel
• Valid driver’s license
• Flexibility and humility

Preferred Qualifications:

• Experience building and maintaining partnerships with landowners, agencies, nonprofits, and other community groups
• Experience supervising/instructing implementation of natural resource management projects (or outdoor education instruction experience)
• Demonstrated success in outreach, stakeholder engagement, or program development within conservation, forestry, or natural resources
• Experience with field-based forestry work
• Experience developing outreach materials, including print or digital communications
• Competency with GIS tools (e.g., Esri ArcGIS)

Compensation and Benefits Package

• The position is a regular, full-time position
• $27.50 – 29.00 per hour depending on experience and qualifications
• Paid leave and sick leave accrued from the first day of employment
• 12 paid holidays per year
• Family Leave available after 12 months of employment
• Employer-sponsored comprehensive health, vision and dental care coverage
• Retirement plan with an employer match
• Employer-sponsored short and long-term disability insurance and life insurance

The Guild is dedicated to providing an open, transparent, and just organization and workplace. We strive for clear, open, and kind communication. We are dedicated to building a work culture that recognizes the inherent value of our employees, supports a healthy work-life balance, and provides an environment that supports career and personal growth.

Location
This is a place-based, remote position serving Southwest Virginia. Applicants must live within pproximately two hours of Abingdon, Virginia, to support frequent in-person engagement with partners, landowners, and project sites. Candidates residing in Southwest Virginia are strongly preferred, though applicants from neighboring areas of Tennessee or North Carolina may be considered. Regular travel throughout the region is required, along with occasional travel elsewhere in the Southeast and Mid-Atlantic.

How To Apply

To apply
Interested applicants should email their cover letter, resume, three professional references, a writing sample, and earliest available start date to [email protected]  by August 10, 2026 to be considered. In your resume, please include where you currently live and/or where you will be based for this position.

Please include CENTRAL APPS COORDINATOR in the subject line of your email. All documents should be in PDF format with your last name in the file name. One combined PDF document is preferred. For questions about this position, please reach out to Sarah Hagan at [email protected]. 

Position Background:

The Chesapeake Bay Trust, a non-profit grantmaking organization, seeks an Office Manager for our Annapolis, MD, location to lead daily administrative and building operations.  This role reports to the Administration Manager but provides support to all departments.  This is a full-time, salaried position (40 hours per week) and requires in office presence five days a week during core business hours (but exact hours can be somewhat flexible).

Established in 1985, the Chesapeake Bay Trust uses grantmaking as a method to promote community-based participation in the restoration and protection of the natural resources of Maryland and the Chesapeake Bay region.  In the past fifteen years, the Trust has doubled its grant-making five times through new revenue from a wide range of partners, with current annual grant-making of approximately $25 million.  The Trust currently allocates these grant funds through 350-400 awards per year to entities who apply through open, competitive calls for proposals as well as programs such as the Chesapeake Conservation and Climate Corps.

This person will be a key member of a high-energy, collaborative, 45 person staff who work diligently to advance the Trust’s mission and consider the Trust’s core values of grantee focus, accountability and transparency, inclusiveness, collaboration, and innovation.    A successful person in this role will be able to independently identify what is needed to keep the Trust running and take initiative to problem solve and advance the Trust in serving its mission. This person should have strong executive presence but also not be afraid to roll up his/her/their sleeves. 

The position will require work in four core areas: full staff support (~20% of time), managing the office and building in the beautiful community of Eastport, Annapolis (~30% of time), and support for the administration team, including liaising proactively and reactively (troubleshooting) with our IT vendor (~35% of time), and supporting events and meetings (~15% of time).

Specific Responsibilities:

Full Staff Support:

• Coordinate logistics for and lead biweekly all-hands Trust staff meetings;
• Develop and implement all-hands Trust staff activities, such as retreats, team building exercises, and celebrations;
• Lead Organizational Culture Committee to ensure the Trust’s values permeate the day-to-day work experience, making work more meaningful, fostering a sense of belonging, and increasing staff fulfillment and productivity;
• Support staff training events as needed (other than onboarding, see below)
• Process professional development registrations and travel arrangements, as needed;

Office/Building Support:

• Manage building and property to ensure that the campus and its facilities are properly organized, supplied, maintained, and otherwise running smoothly. Activities that may be required include arranging for plumbers, electricians, or other contractors to resolve unpredicted issues; developing systems for keeping common areas clean and organized (paper in the copier, supplies in the restrooms; kitchen area presentable in the event of donor pop-in visits); coordinating with landscaper maintenance tasks. This set of tasks will require balancing efficiency with our value of fiscal responsibility.  Some tasks will require external contractors/service professionals.  Others will be able to be accomplished by the person in this position without incurring the expense of external assistance. 
• Ensure office is presentable for donors and other visitors at all times;
• Maintain and purchase inventory of all office supplies;
• Manage third party vendor contracts for work to support building operations, including scheduling and anticipating preventative maintenance, providing oversight and direction to such vendors, receiving and approving all office-related vendor bills and submitting to Finance for payment;
• Maintain office equipment including printer/copier/scanner service, postage machine, water cooler, telephone system in conjunction with vendors, as needed;
• Reconcile and code corporate credit card used for office expenses;
• Provide support for organizational calendars used for various purposes such as conference room and virtual meeting reservations;

Administration Support:

• Open, process and distribute mail on a daily basis;
• Lead, under managed IT vendor guidance, both routine and troubleshooting tasks that require on-site presence such as back-up drive management and restarting machines/servers;
• Manage staff onboarding/offboarding including leading the Trust orientation, purchase/disposal of computers, telephones, and other technology equipment and assigning/reassigning computer and telephone equipment to staff and common areas, coordinating setup or termination of Office 365 accounts, setup or termination of other software required for staff;
• Maintain inventory of computer and telephone equipment and ensure sufficient level of spare equipment is maintained to ensure continuity;
• Provide oversight and direction to third party vendors that support building technology.

Events/Meeting Support:

• Manage logistics for all onsite meetings or events including tracking attendance, greeting guests, setting up/breaking down, catering, and coordinating other rentals and services (will require occasional evening work);
• Support Development and Communication team on the Trust’s speaker series including researching and proposing event topics, conducting outreach to potential speakers, support on program development, and coordinating with selected speakers leading up to each event.
• Coordinate building tours with appropriate staff;
• Ensure conference room, audio, video, phone, etc. are all set up and working properly and perform weekly readiness check;
• Assist with offsite events, as needed, such as Treasure the Chesapeake annual fundraiser and annual Legislative Meeting;
• Facilitate quarterly Board of Trustees meetings including setup and breakdown of conference room and post-meeting reception and printing of meeting materials;
• Assist with planning and coordination of annual Board retreat, as needed

Qualifications and Skills:

• High degree of proficiency in the Microsoft Office suite of programs (especially Outlook, Word and Excel) and other office applications such as Zoom, MS Teams, and Adobe;
• Ability to tackle multiple tasks in a timely and effective manner;
• Ability and willingness to be responsive to unexpected tasks that can be immediate in nature, requiring prioritization skills;
• Excellent organizational skills and attention to detail. The right candidate must be exceptionally thorough and detail-oriented;
• Ability to plan and manage small projects;
• Ability to anticipate issues and problem-solve independently;
• Professional written and verbal communication skills;
• Ability to work both independently and in team settings in an office environment;
• Personal vehicle or access to a vehicle/transportation and valid driver’s license to support office operations or events, as needed.

Salary and Benefits: $55,000-$67,000 

Benefits include: 

• Health Insurance with choice of medical plan and prescription, dental, vision, and life and disability insurance options, along with flexible spending accounts
• 401K retirement savings program with match
• Starting at 10 accrued vacation days, 7 accrued sick days, and 4 personal days annually
• Compensatory time available for overtime hours worked
• Eleven paid holidays per year 
• Individual Professional Development fund

A successful candidate with less experience in some of the responsibilities listed above will be offered a starting salary at the lower end of this range. A successful candidate with more experience in the responsibilities listed above will be considered at a higher starting salary.

Application Instructions and Deadline:                                

The position will remain open until filled.  Please submit your resume and cover letter.  In your cover letter, please address your ability, based on your skills and experience, to accomplish the specific duties of the position as outlined above. Your cover letter is the most important piece of your application. We recognize that the skills needed in this position may be gained from a variety of personal, education, employment, and volunteer experiences. Please do not simply list your previous experience. Your cover letter should describe what makes you a strong match specifically for this position, and why this position is a match for you.

The Chesapeake Bay Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status in accordance with applicable federal, state and local laws.  Our values guide us to create a workplace where everyone is respected and valued. The Trust strives to recruit, retain, and promote employees that reflect the communities we engage in our work Applicants must have a residential address in Maryland, Pennsylvania, Virginia, West Virginia, or Washington D.C and must be currently authorized to work in the United States on a full-time basis. The Trust does not participate in programs that require sponsorship for work visas.

Our accessibility statement is available on our website at Accessibility Statement – Chesapeake Bay Trust

Founded in 2015, Indigenous Climate Action (ICA) is an Indigenous-led, values-driven organization operating at the intersection of Indigenous sovereignty and climate justice. ICA is governed by a National Steering Committee and the Board of Directors, which is composed of diverse Indigenous leaders. The organization is respected globally for its unwavering commitment to Indigenous self-determination, decolonial
governance, and climate justice rooted in relationality. 

ICA is seeking a visionary, values-driven, and relationally attuned Executive Director to lead this powerful organization through its next chapter of growth and transformation. This is a rare opportunity to steward one of the most vital Indigenous climate justice organizations on Turtle Island.

View Details

How to apply
Please share a cover letter and resume to [email protected] with the organization and position title in the subject line.